Grant Application FAQs

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Q: Are SCAS eligible to apply for the LCB Grant? If yes, does it matter if they are a DDAP PFS Grantee?

A: Yes, Single County Authorities are eligible, even if they are a DDAP grantee. As long as they are part of county government and not a branch of a state agency, they may apply.

Q: The recent PLCB grant announcement stated, “Remember, only one grant per entity. (example: ABC University can only send in one grant application…not Public Safety from ABC University and Residence Life from ABC University)”. As Penn State has multiple campuses, can only one application be received from the entire Penn State system?

A: For the purposes of this grant, Penn State campuses are considered separate entities as long as they are in different locations.

Q: Does the PLCB grant have to be completed for two years? For example does the timeline and budget narrative have to be for two years?

A: No. If you wish to only receive funding for one year, simply explain and place 0’s in the budget section for the other year.

Q: We are planning to submit a grant application as the Lead Agency/Fiscal Agent for a community coalition. We have also been requested be a subcontractor on a county PLCB grant submission for another service. Can we be recipients of two PLCB grants - one as the grantee and the other as a subcontractor?

A: Each discrete entity may only receive one grant. However, if an agency/organization is also providing contracted services to another successful grantee, it may be reimbursed under an additional grant.

Grant Narratives 

Q: The PLCB Grant description includes “underage drinking” and “dangerous” drinking. Our targeted municipality hosts many bars; is it possible to include all drinking ages for purposes of this grant? Or must the grant specifically target dangerous drinking among underage youth?

A: Our grants are for the reduction of underage and dangerous drinking. Underage is easily definable, we have a zero tolerance for drinking prior to age 21. Programs focused on the prevention of dangerous or binge drinking are allowable, however should be targeted to 21 to 29 year olds. Prior to submitting a proposal, please review the instruction guide, in particular the lists of allowable and unallowable programs.

Letters of Support 

Q: I noticed in the Grant Application guide the PLCB requires the letters of support be addressed to the applicant. I noticed that a few addressed the letters of support to the PLCB on the letterhead.  Is this a fatal flaw to our application and should we have the writers change who the letters are address to or are we OK since the individuals are supporting our organization?

A: On page 7, question 7 of the guidelines it states that the letters should be addressed to the organization, not the PLCB. While this will not disqualify the applicant, the application will lose some points.

Q: My question is in regard to support letters. If I were to involve several different schools in my project, do I need one letter of support from each school?

A: This year our grant process requires a minimum of two letters of support. However, if you are planning to work with multiple schools, it would be advantageous to have letters from all involved.

Years 1 and 2 Budget Narratives 

Q: Can the grant be used to pay for off-campus police that the University would hire to patrol specific areas on specific dates/times? This expense is NOT a University “staff expense.”

A: Generally speaking, this type of expense would not be considered a staff expense, due to the fact that the police are not employees of the university. However, this is the one instance where we will make an exception and allow grantees to use the staff line to cover the costs of paying for additional patrol hours by local police departments only.

Q: I am working at a boarding school. We will be contracting a local police department to provide an officer to patrol certain high risk dates and times throughout the school year. Which line should this cost go under?

A: That would be considered a staff expense.

Q: Are Consultants who are brought to campus to do faculty/staff trainings related to students & drinking permissible use of grant funding?

A: That may be permissible, depending on exactly what type of training is offered. It is NOT acceptable to bring in consultants as speakers for a meeting or assembly, but alcohol-specific training would be allowable. As always, be sure to include a description of exactly what the training will be.

Q: Are membership fees covered under the grant? For example BACCHUS?

A: Membership fees would only be covered if it was for something related exclusively to alcohol or alcohol education.

Q: If we complete a curricular needs assessment and determine the need to purchase classroom materials for underage and unsafe drinking where do we put the cost for these classroom materials into the grant application?

A: It would depend on what the materials are. First, they must be allowable under the grant guidelines – certain types of materials are excluded. If the materials in question are curriculum materials, they could be placed under the training line. If, however, they are items such as paper, markers, etc. to be used for projects, they would then be considered office supplies and should be placed in that line.